Transfer Program Revision

We suggest you read through the process below, utilize the walkthrough guide at the bottom of this page, and consult with your fellow faculty members, division AP&P representatives, curriculum specialists, counselors, the articulation officer, and your dean to ensure you are covering all aspects of how your program impacts students.

The Process for Program Revisions

Stage 1: Prior to Launch and Origination

Discuss the program with colleagues in discipline/division. Part of the entire course and program development process at the college is to have division approval before the AP&P Committee will review any material. Discuss and work closely with your division AP&P Representative, Department Chair, and Division Coordinator (Dean).
If the program meets the definition for a vocational or career technical course, provide the name of the advisory committee, the date(s) on which the course/program was discussed, and attach the advisory committee meeting minutes with the highlighted sections that relate to the requested change.
Discuss transfer options with the Articulation Officer.
Review AVC’s Institutional Learning Outcomes; make sure Student Learning Outcomes have been established and approved for all courses and begin patterning these to the Program Learning Outcomes.
Begin a draft of the program changes: description, goals and objectives, required (core) courses and electives, background and rationale, transfer information (if applicable) etc. through eLumen; review often with discipline colleagues and your division AP&P Representative.
Submit the program revision through eLumen.

Stage 2: Division Coordinator (Dean)

Review of the program revision by the Dean for accuracy and completeness.
Check eLumen (“Inbox”) to review comments regarding the program and submit any necessary revisions. The revision will then move to the next stage of the process.

Stages 3: AP&P Counselors

The Counselors assigned to the AP&P Committee will review the program revision to determine its affect on courses and programs within and outside of the discipline.
They will also identify problems with program requirements, course blocks, the recommended plan of study and any conflicts between the requirements of the program and general education requirements.
Open discussions with the Counselors immediately after completing Stage 2 or you and the Division Coordinator can start talking with them during Stage 2. Communication with the counselors is a necessity to fully determine how changes to the program will affects student’s ability to finish it and complete its degree or certificate.
Check eLumen (“Inbox”) to review comments regarding the program and submit any necessary revisions. The revision will then move to the next stage of the process.

Stages 4: Articulation Officer

The Articulation Officer will review the program revision for accuracy and completeness and work with you to address any concerns related to its transferability.
Check eLumen (“Inbox”) to review comments regarding the course and submit any necessary revisions. The revision will then move to the next stage of the process.

Stages 5, 6 & 7: Tech Review Committee, Tech Review Chair, & Outcome Review Committee

The tech review of the program revision by the Tech Review Committee, the Tech Review Committee Chair and the Outcomes Review Committee for accuracy, completeness, and alignment with the college mission.
Check eLumen (“Inbox”) to review comments regarding the course and submit any necessary revisions. The revision will then move to the next stage of the process. Once approved, the revision will move to the next stage of the process.

Stages 8: AP&P Committee

The first reading and review of the program revision by individuals of the AP&P Committee.
Committee members may identify problems not seen in the previous stages.
Check eLumen (“Inbox”) to review comments regarding the course and submit any necessary revisions. The revision will then move to the next stage of the process.

Stages 9: AP&P Meeting Agenda

The program will be put on the AP&P Committee agenda for review and approval by the full AP&P Committee.
Two of three division representatives must attend the meeting to support and discuss the revisions made to the program (instructor/faculty, proxy, AP&P representative, and/or dean).
1. Program representatives can present the program revisions, respond to questions and suggestions by committee, and take notes for completing necessary revisions.
Possible changes need to be given to the Curriculum Specialist. If needed, the revised course proposal returns to AP&P for an additional review by the full committee.
Once approved, the revision will move through the workflow to the next stage of the process.

Stages 10: Vice President of Academic Affairs

The approval of the program revision by the Vice President of Academic Affairs.

Stages 11: Academic Senate & Board of Trustees

The program revision is submitted to the Academic Senate, with the AP&P Committee’s recommendation to approve. Once approved, it moves on to the Board of Trustees with the AP&P Committee’s recommendation to adopt.
The Board approves the program based on “delegated authority” from the Academic Senate and Chancellor’s Office.
The program is then submitted to the Chancellor’s Office for further review and approval. If the Chancellor’s office returns the program revision and does not approve it, further work will need to be done based on the remarks from the Chancellor’s Office.
Once all necessary approvals have been granted, the program may be placed in the following academic year’s College Catalog, which will allow the courses to be schedules with the approval of the dean and Vice President of Academic Affairs.

Link to the above presentation